Get Your Office Zoom Room Ready!

Videoconferencing is growing in popularity due to COVID-19. Here are some tips to ensure you join that videoconference with confidence. How do you do that? It’s actually not difficult — all it takes to do that is have the correct Zoom Room setup with the help from OfficeSource.


Make sure you have the
right lighting for your space.

The best place to put your lighting is in front of you so your face can be seen clearly. If you’re not satisfied with how you look using a second light source on the side, preferably with a soft light bulb, to fill in the shadows.

Check your audio.

In a video meeting, you don’t just want to be seen; you want to be heard clearly as well. Setting up in your office in a quiet is ideal, but sometimes it’s not possible. Headphones or earbuds are a great way to quiet the distractions around you.

Make eye contact with the camera.

When working with computers with monitors a good option is to mount the camera on the top of the monitor. Monitor arms are great to better keep screens at eye level and allow for adjustments throughout the day.

Keep it Simple.

Less distractions are always best, but, you have to be able to be productive in the space as well. Hanging a dry erase board behind your desk, allows you to take notes for meetings, or if not needed it can be wiped clean for less distractions.

Choose the right chair for your setup.

Good posture and comfort can make all the difference on screen. If you are uncomfortable or do not have the proper chair for your setup, it could affect how you appear on screen or allow you become distracted while you try to find a comfortable position.

Have things organized and easy to get to.

Have a cluttered desk or office can be a distraction while on zoom calls, but you also don’t want to have to go searching for things that are needed during a meeting. Bookshelves and file cabinets are a great way to keep things organized or hidden out of eyesight.

Practice Makes Perfect

If you’re new to video meetings, then practice first. Set up your lighting and audio, and once you’re happy with it, call a friend and find out how things look from the other end. It’s much better for a friend to complain about bad sound quality than that important client.

But the most important thing when you’re on a video call, is to relax and present the best view of yourself that you can and let the work show for itself.

Choosing a Work Surface

Find a space that is free of distractions, noise,
and clutter for learning and doing homework.

Variant Beveled Leg Desk

8 Laminate / 2 Base Finishes, Sturdy, Stylish Design, Variety of Size Options, 
Add Storage & Power Options

Mario Collection Stackable Desk

Lightweight & Stackable, Pencil/Tablet Holder, Modesty Panel, Built In Bag Hook

Choosing a Your Seating

Rotating seating throughout the day.
From a traditional style chair to a ‘wiggle stool’.

Jiffy Chair

Adjusts to 7 Position with Moving Back & Armrest, Easily Removable Back & Seat, Molded Footrest

Renegade Raider

Lumbar Support, 135 Degree Recline Angle, Swivel & Tilt Control, Height Adj.Arms

Spool Stool

6” Pneumatic Height Adjustment, Tilts up to 5 degrees in any direction, Compact & Lightweight

Creating A Quiet, Private Space

If you have multiple children learning in the same space, create a “study board” or privacy screen. Let the students design it with stickers and markers. Create spaces they can hang their daily schedule or make a wipe off-board.

Spry Mobile Marker Board

Durability & Lightweight, Magnetic Surface, Locking Casters, Easily Joins Together with Other Mobile Boards

Free Standing Panel

Sturdy Wood Frame, Can be used as a Tack Board, Variety of Widths/Heights, Opaque Window Option Available

Welcoming employees back to the workplace - In a New Way.

All the information, all in one place!

A successful return to the office post quarantine is not an event, it’s a process. The return involves both transition and transformation. The team at COE has developed solutions for a safe and healthy return to the workplace. 

The workplace has changed dramatically in the past few months. Office layouts had to quickly transition from open space collaboration areas to office layouts that encourage social distancing and privacy.

Let your employees know you care about their safety and help by upgrading your office to promote a stress-free environment as employees adjust to the new normal. See all of the Post Covid-19 Office Product Suggestions in these Brochures. 

Increase Personal Space

Reconfiguring Open Space Offices

If space allows, create a 6 ft distance between employees & workspaces. Add Panels & Screens to open concept work areas to give each person their own personal space to call their own. Acrylic Panels are great for separating work stations in high volume areas. Assigning workspaces is a great way to limit the number of people using specific spaces. 

To help free up space in high volume offices, consider a phased transition of bringing back the workforce, or create varying schedules to help limit the number of people in the office at one time. 

For workspaces that do not have traditional desk set ups providing storage for each employee to store their personal items will keep personal belonging separate from other employees’ things. 

OS & Fuse Collection Panels

Everyone needs their privacy and individuality within the business environment. The layout and functionality of our OS panel and Fuse Collection systems offers just the right amount of personal space while allowing others to freely contribute ideas together at a productive rate.

Mobile Whiteboards

Constructed of durable lightweight materials, the aluminum frame adds style to any presentation or shared work environment. Use alone or join together with the optional ganging hardware to create a semi-private space. Featuring two locking casters and a magnetic surface that you can display any important documents and not worry about the board moving anywhere.

Privacy Screens

Give your workspace more privacy and protection from office distractions in open office spaces without eliminating the ability to interact with coworkers with the new extended frosted & clear acrylic screens or fabric & whiteboard screens by OfficeSource. 

Create A Healthy Work Environment

Mobile Check-in Station
Update Signage

Update signage for directions, social distancing, cleaning, hand-washing & occupancy. 

Modify Lobby Areas

Determine if a check-in station is needed or required. Modify lobby area with protective screens & limiting the number of guests permitted at one time. Individual seating space that allows for social distancing without the feeling of being separated from others. 

Adjust Cleaning Schedules

Increase cleaning schedules that include disinfecting. Check out our Jumpstart to Reopening your Workspace Blog Post for more information about Cleaning & Care of Office Source Products. 

Reception Desk w/Screens
Modify Shared Spaces

Modify the use of shared spaces such as break rooms, conference, & training rooms. Single person seating with tablet arms is a great way to create distance without feeling isolated. 

Millennial Collection
Tribeca Collection
Rosie Collection

Make Employees Health & Wellness A Priority

Provide & standardize work from home solutions

Provide & standardize work from home solutions for those employees who are able to work remotely. We’ve gathered some of the best tips on Setting Up a Small Home Office on our blog to help you kick start the process. For inspiration be sure to check out our Work From Home Solutions page. 

Standup Standing Desk
Epitome Collection
Identify PPE needs & establish guidelines

Make sure the proper guidelines are in place and you supply your employees with the PPE needed to make them feel secure. If team members can work from home, encourage them to do so, but supply them with the tools needed for success.

Encourage employees to stay home when sick

Here are 5 good reasons to stay at home when you are sick.

  1. To avoid making your colleagues sick. By going to work when you are sick, you increase the risk of spreading illness to those around you.

  2. To stop the spread of illness. It is not only your colleagues who may be affected by your illness: how many other people do you come into contact with each day – on your coffee run, picking up work supplies or on your commute to and from home?

  3. To recover properly. By attending work, you could exacerbate your health problems and later have to take a longer period of sick leave to recover.

  4. To avoid wasting time at work. By going to work when sick, you are not working to your full capacity. One study found that going to work when sick had a more negative impact overall than simply taking those days off.

  5. To minimize disruption for your employer. 
    More time off work due to not allowing your body to recover properly, more sick co-workers and none of you working efficiently is not good for business.
Communicate with empathy & transparency

Now, more than ever, it is crucial to keep team members engaged, connected, and positive. With so many unknowns it is essential for employees to feel like they have normalcy, safety, and an outlet for communication within the workplace and among peers.

Provide Support to Employees
Provide programs that support both physical & mental health.​

Room-By-Room Furniture Solutions

Homes are once again a focal point in people’s everyday lives. Buying trends over the past six weeks reveal that more than 19% of the new WFH workforce is not only refreshing their office space with new furniture but by also showing some furniture LOVE to other living spaces.

- Living Room -

Clean lines and soft linen fabric,
the Partridge Collection is a fresh
take on mid-century furniture.

- Dining Room -

Dine on some industrial style
with this square or rectangular
dining table and benches.

- Sitting Room -

With statement seating like the
Chesterfield, decorating your sitting
area becomes a whole lot easier.

- Ottoman & Pouf Seating -

Some call it a cushion, some an ottoman, some a pouf. These versatile pieces are perfect for extra seating, used for a side table or footrest duty.

Jump Start Re-opening Your Work Space

The way we work may never be the same – what does that mean for the physical office? We’re here to help you plan ahead, so the office is even better when you return. This email will cover the topics of how to properly clean surfaces, as well as choosing seating that can be easily cleaned. 

Cleaning vs. Sanitizing vs. Disinfecting

Cleaning a surface simply removes visible debris, dirt, and dust. Sanitizing a surface makes that surface sanitary or free of visible dirt contaminants that could affect your health. Sanitizing is meant to reduce, not kill, the occurrence and growth of bacteria, viruses, and fungi. Disinfecting a surface will “kill” the microscopic organisms as claimed on the label of a particular product.

Cleaners and disinfectants recommended by the CDC to combat COVID-19 when cleaning guidelines are followed as directed:

  • Detergent or Soap and Water (prior to disinfection)
  • 1:5 Bleach/Water Solution
  • Alcohol-Based Cleaners (at least 70% alcohol)
  • Quaternary-Based Disinfectants
  • Hydrogen-Peroxide Based Cleaners

NOTE: As always, when using any disinfectant, it is important to test a small area and do not saturate the surface of the fabric, and remove all residue with a clean, damp cloth so the surface of the fabric will not be damaged.

For additional information on COVID-19, please visit CDC.gov.

Zella Collection
Tower Collection
Color Stack Collection
Mario Collection
Slash Collection
Hamilton Collection
Stacked Collection
Aero Collection
Blow Mold Collection
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